Done-For-You Medical Billing Services

COMPATIBLE WITH ALL EHRs

We offer out-of-box integrations with over 70 EHR platforms so there is never a need to change the EHR you are already used to. In case you do not use electronic health records and keep notes on paper or via other means outside an EHR, we can still provide the same great level of service.

Our customers rates our billing services highly!

I couldn't be happier with the services from Gina Consulting. It has saved me time and stress. I always feel like I can tun to George to answer questions about insurance and/ or billing. As a solo practitioner that support is incredibly valuable.

Deidre Robinson

George is a wonderful medical biller. He has made the changeover from one biller to him such an easy transition, and given me the ability to focus on my clients rather than on my billing. I would recommend George for you billing needs!

Kat Frumin, LICSW

As a new business owner, I am grateful to have found George. He is efficient, dependable & always available to help. You can tell he is dedicated to his work & supporting his clients. Highly recommended.

Ashley Plantz

George took on a antiquated billing system and Worked through it! He recuperated much more money than the prior service had! If it wasn't for him I don't know if our company would still exist. Hes a very hard worker and would highly recommend him!

Lydia Savic, MD

I was lost without a biller! For three months I was trying to do it on my own, and I was NOT getting paid! That's when George came along. He was prompt, thorough, and patient with me. Easy to get along with and exemplary at communication, George jumped in head first and got us both paid! Looking forward to continuing this relationship while being well compensated and able to focus on the clinical work and research I love. Thanks so much, George!!

Dana King, LCPC

Gina consulting has been superb to work with. They are excellent communicators as well as diligent in their attention to detail. Their responsiveness and efficiency is so refreshing! I wholeheartedly recommend them!

Eden Atwood, LCSW

George is a wealth of knowledge and very easy to work with. I highly recommend Gina Consulting for any medical office billing needs!

Leslie Elmer

George is amazing. Worth every penny! I’ve utilized 3 different billing services, and working with George has proven to be the absolute best! Wonderful service!

Lisa Jones

We work with Mental Health, Behavioral Health and other specialties.

MEDICAL SPECIALTIES

MENTAL HEALTH

MEDICAL SPECIALTIES

Internal Medicine
Labs
Physical Therapy
Ophthalmology/ Optometry
Cardiology
Podiatry
Neurology
Rheumatology
Radiology
Outpatient Surgery

Don’t see your specialty listed? We’ve got you covered! Our team is experienced in a wide range of medical billing services and is quick to adapt to the unique needs of various specialties. If your field isn't shown, please reach out to us. We're confident in our ability to tailor our expertise to meet your specific billing requirements, ensuring efficiency and compliance for your practice.

MENTAL HEALTH

LCSW
LPC, LCPC
Psychology
Psychiatry
LMHC
LMFT
ABA Therapy
SLP

Our services are available in IL, IA, WI, MO, AZ, TX, CA, WA, OR and MT at this time, however we are open to exploring other partnerships.

You take care of your patient. We get your claims paid.

Claim Processing

You see the patients and we create the claims and process them on a daily basis. This allows you to receive quicker reimbursement while adhering to timely filling guidelines.

Insurance Payment Posting

Insurance payments are posted upon receipt and in most cases we post in both our billing system as well as your EHR.

Current Claims Follow UP

Not all claims get paid, but they may not be rejected or denied, however these claims need to be worked just as much. Out team works unresolved claims on a daily basis.

Rejected and Denied Claims

Rejections and denials are addressed on a daily basis by our expert team. We will work claims until a final resolution is reached regardless how many times a claims need to be worked.

A/R Clean-up

Let's face it, you don't have time to call insurance companies and log in to all the different portals to figure out what is going on with your claims. We do both old claims clean up and we maintain current claims so they don't end up in the A/R buckets.

Robust Reports and KPIs

Proper reporting is vital for any practice so that you have visibility and the understanding of your finances. We have thousands of reports we can provide specific to your individual needs.

Book Your Free Discovery Call

The reasons mental and medical providers chose our Done-For-You Medical Billing Services

You KNOW there has to be an easier way.

Maybe one of your staff resigned… and you uncovered a billing mess.

Or you just want to focus on your patients. (Isn’t that why you went into this business in the first place?)

You recognize that all the time you spend supervising your billing staff— or worse, doing it yourself— equals LOST REVENUE, since you could be seeing patients.

Are you sick of having to deal with insurance companies?

Maybe it made sense to do it yourself when you first started your practice, but now that you’re growing, you need to be more efficient.

You suspect that outsourcing your medical billing may be the answer…

Lots of successful providers have discovered the BENEFITS of done-for-you medical billing.

Great news—

If you are looking for a reputable medical billing service you are in the right place...

No more call centers and and reps that know nothing about billing.

Done-for you billing experts who can:

FREE your time to focus on your patients.

Get your hard-earned money into your bank account faster.

Eliminate the frustration of being on hold with insurance companies.

Cut your staffing costs, increasing your business’s profitability.

Make sure money keeps flowing INTO your practice…even when you or your staff go on vacation.

Safeguard your practice from disruptive employee turnover.

Are you ready to spend more time enjoying life with friends and family?

Are you ready to say goodbye to frustrating calls with insurance companies?

Would you rather just focus on clinical work, without having to constantly hire, train, and manage billing staff?

Are you ready to see more money deposited in your bank account, as your denials decrease, and your claims get paid?

We have made it easy with my Done-For-You Billing Service.

Just book your consultation now!

Book Your Free Discovery Call

Frequently Asked Questions

How do we get started?

Once an offer is accepted and terms are signed, we will provide you with all the necessary information our team needs for the setup process. The database setup takes 3-5 days, at which point we will be able to start processing claims. We will also complete the ERA setup process, however, this will take a different amount of time for each payer.

The setup for statements mailing, patient payment portal, merchant account and integration with your existing EHR may take longer to complete depending on the complexity of the set up and the availability of our staff.

How do we send the necessary information to you?

There are various ways you can share the information needed for billing with us including, allowing access to your EHR, secure FAX, secure email, or a document sharing service.

What information is needed in order for your office to generate claims on our behalf?

We require the following...New Patient Information Form, a copy of the patient's insurance card or WC ID card (front and back)A copy of the patient's written prescription (if applicable)The patient's first superbill (treatment form)

How often do you submit claims?

We send claims out on daily basis, during normal business hours. We recommend that you submit claims for processing at least once a week.

Do you code claims?

We always review claims for proper coding before submission and we check for any applicable modifiers, edits, and changes. Coding encounters from the note is a separate service that is available for providers needed coding as part of their revenue cycle. Our coding service are performed by AAPC certified coders intricately familiar with your specialty of practice and the up to date regulations related to such coding.

How do we report when treatments are rendered, so that you are able to generate a claim on our behalf?

We must receive or be able to access a completed encounter form(treatment form), which has been signed by the physician rendering the services. This form must contain patients' demographics, Patient insurance information, CPT code, ICD-10 code(s), rendering physician's name, referral #, and any/all applicable modifiers. If we have access to your EHR we will monitor for new appointments and claims that need to be created on a daily basis.

How is patient registration handled?

We do not handle the patient registration process. Registering patients and collecting their demographic and insurance information is a front office task that is best completed by the practice. We are insurance and provider/practice facing in our work.

Do you take patient calls?

We are not a call center and are insurance and provider/practice facing in our work, focusing on getting you paid. This means that we communicate with the practice directly rather than with its patients. Since the patients have no knowledge nor have they ever met us it is best for the practice to handle the patient interaction in the office. At the same time we fully understand that in doing the billing we are best equipped to answer certain billing related questions and are happy to handle such call.

In case a larger call volume is expected we can dedicate a phone line and email to the your practice specifically to handle patient inquiries related to billing.

If switching from a different billing service, what happens to old claims?

When changings from a different billing service or even in-house billing there is always an overlap of payments, and possibly denials being received for the claims that were submitted prior to our engagement. Gina Consulting will offer the approach to handle these claims that best fit the practice needs. In most cases, we simply share any remittances we receive for old claims with the practice so that they can be closed out in the previous systems. Only one company will receive remittances at a time so we understand the importance of collaboration.